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JANUARY 6, 2021 BOARD MEETING HIGHLIGHTS

 Pledge of Allegiance

 Adoption of Agenda

The agenda of the January 6, 2021 board meeting was approved as presented.

 Approval of Minutes

The minutes of the Regular Board meeting of December 16, 2020 were approved as presented.

 Annual Reorganization of the Board of School Trustees for the 2021 Calendar Year

 President

The Board elected Vick Conway to serve as President of the Board of School Trustees for the 2021 calendar year.

  (Passing of the Gavel) - The new president, if present, will preside over the remainder of the meeting.

 Vice President

The Board elected Alan Wright to serve as Vice President of the Board of School Trustees for the 2021 calendar year.

 Secretary

The Board elected Angela Johnson to serve as Secretary of the Board of School Trustees for the 2021 calendar year.

 Appointment of Treasurer

The Board appointed Janet McIntosh to serve as Treasurer of the Cowan Community School Corporation for the 2021 calendar year.

 Appointment of Deputy Treasurer

The Board appointed Sheryl Marshall to serve as Deputy Treasurer of the Cowan Community School Corporation for the 2021 calendar year.

 Board Meeting Dates & Time

The Board established the 1st and 3rd Wednesdays of each month at 6:00 p.m. as being the meeting days and time for the regular meetings of the Board of School Trustees during the 2021 calendar year.

 Designation of Newspaper for Advertising

The Board designated the Muncie Star Press as the print media representative in which the school corporation’s legal advertising will be published during the 2021 calendar year.

 Indiana School Boards Association Legislative Liaison

The Board appointed Vick Conway to serve as the ISBA Legislative Liaison during the 2021 calendar year.

 Delaware County 4-H Representative

The Board appointed Rick Jones to serve as the Delaware County 4-H representative during the 2021 calendar year.

 Compensation for Board Members

The Board established the annual compensation to serve as a member of the Cowan Community School Corporation Board of School Trustees with benefits as outlined in Appendix #2073.

 Reports:  Superintendent – Mr. Timothy Brown

  1. Mr. Brown expressed that we had a really good start back to school on Monday. Students and teachers are glad to be back in school. The new COVID case summary is three at the elementary, five at the junior/senior high school and two staff. All of these cases took place over break and were not due to exposure because of in-person instruction. The total COVID cases for all year are listed on Cowan’s website and updated regularly. Chromebooks went home with 3rd/4th grade students starting on Tuesday. Students were very excited! Ten more Wi-Fi Hot Spots have been ordered because of more Chromebooks being distributed. Just a reminder that the Hot Spots only connect to Cowan Chromebooks and they are being funded through the GEER Grant. Currently we have 500 devices ahead of us on our original order for Chromebooks. Hopefully we will get these soon and can get them in the hands of our K-2 students! Currently 21 students are attending school virtually (7 at the elementary and 14 at the jr/sr high school).Over ninety-seven percent of our students are attending school in-person at this time. The FFCRA did expire on 12/31/20.A recommendation is listed later in the agenda for board approval of a resolution for both teachers and support staff to continue to pay staff members for the original 10 days of COVID pay (if they have not used the 10 days last semester) and to pay employees up to 20 more days of COVID pay if their COVID contact is traced back to the school (in the line of duty).If the COVID contact is not related to school, employees may use their paid absences and accumulated leave absences for pay. Another resolution is up for approval later in the agenda for support staff to be paid for working if school is closed for three or more days for COVID. Support staff would have to report to work in order to get paid.
  2. Mr. Brown reviewed the 2021 budget after receiving the 1782 notice. He compared the 1782 notice/rates to the best guess for rates back in September. The 1782 notice total tax rate is $1.1819 and the best guess was $1.2276.Very close!!We are waiting to receive our 2021 Budget Order.
  3. Mr. Brown and the Board looked over the previous mission/vision statements which were created back in 2010 and the goals created in 2016.After some discussion it was decided to reach out to Michael Adamson (ISBA) and report back to the Board.
  4. Mr. Brown reported to the Board that Cowan has received a $31,830 Phase 3 Technology Resilience Initiative Grant from the Community Foundation of Muncie and Delaware County. This money is being used for a two-year license for ScreenCastify, to pay stipends for teachers to get their Level 1 and Level II Google certification and to purchase document cameras that link up to teacher Chromebooks. We also received a $2,000 donation from Navient to use for extra-curricular activities for students.
  5. Mr. Brown went over and discussed with the Board the first reading of policy updates, Volume 33, Number 1.
  6. Mr. Brown and the Board decided Wednesday, February 3, 2021, will be the date when the board picture will be taken.
  7. Mr. Brown reminded the Board that the Board of Finance meeting will take place at the January 20th board meeting at 5:40 p.m.
  8. Professional leave requests approved by the Superintendent as of Monday, January 4, 2021 were presented.

 Opportunity for Public Comments

(No negative comments toward Corporation employees are permitted during the public meeting.  Alleged misconduct by a Corporation employee is to be addressed in an Executive session of the Board following meeting with appropriate members of the Administration.)

NONE

 Business Office Recommendations

 Treasurer’s Report and Approval of Claim Docket

The claims #19274 to #19315 and the payroll of December 24, 2020 as listed in Appendix #2074 were approved for payment.    

 Donations/Grants

The Board approved the $31,830 Technology Resiliency Grant from the Community Foundation of Muncie and Delaware County as well as the $2,000 donation from the Navient Foundation for student extracurricular activities.

 Acceptance of Conflict of Interest Statements

The Board accepted the Conflict of Interest Statements as submitted in Appendix #2075.

 Resolution for Recurring Transfers

The Board adopted the Resolution for Recurring Transfers from the Education Fund to the Operations Fund as submitted in Appendix #2076.

 Personnel

 Employment

The Board approved Libby Glentzer as the 5th Grade Girls Basketball Coach for the 2020-2021 school year, pending a winter season is possible due to the COVID-19 pandemic.

 The Board approved Joseph Covington as the Assistant Varsity Baseball Coach for the 2020-2021 school year, pending a spring season is possible due to the COVID-19 pandemic.

 COVID Resolution #4 – Hourly Employee Hours

The Board adopted COVID Resolution #4 for Hourly Employee Work Hours as submitted in Appendix #2077.

 Resolution for Employee Leave Due to COVID-19

The Board adopted the Resolution for Employee Leave Due to COVID-19 as submitted in Appendix #2078.

 Memorandum of Understanding for Certified Employee Leave Due to COVID-19

The Board approved the memorandum of Understanding for Certified Employee Leave Due to COVID-19 as submitted in Appendix #2079.

 Opportunity for Board Communication:

Mr. Alan Wright commented that he attended a junior-high girls’ basketball game and the cameras for streaming are up in the gym and the company worked until the basketball game started.  Mr. Brown responded that the company was not finished and would return on Friday.

Mr. Vick Conway asked if Homecoming would be held as in the past.  Mr. Brown let the Board know that the class decorating was going to be different and he thought some of the other parts of Homecoming would be different, but did not know how it was going to be handled yet. 

Mr. Alan Wright welcomed Rick Jones as a member of the School Board.

Mr. Vick Conway let the Board know that the wrestling team did a great job at the Fort Wayne HS Coaches’ Wrestling Association Meet last Saturday.  Rick Jones responded that Cowan was the only 1A school in attendance at the meet.  Great Job Wrestlers!!

 Adjournment

The January 6, 2021 regular board meeting was adjourned at 7:25 p.m.




Choose the meeting below to view previous meetings in a new window.

Highlights for December 16, 2020

Highlights for December 2, 2020

Highlights for November 18, 2020

Highlights for November 4, 2020